Training by users with project setup permissions

Double-click a training batch or right-click a training batch and then click Open on the shortcut menu. A list of sample images used for the corresponding FlexiLayout Variant will be displayed.

Each sample image may be in one of the following three states:

• Unused - This sample image is not used for training or testing this FlexiLayout Variant.
• For training - This sample image is used for training and testing this FlexiLayout Variant.
• For testing - This sample image is used only for testing this FlexiLayout Variant.

In this view, you need only one sample image to start training a FlexiLayout Variant. However, we recommend having at least three sample images in For training state.

If there is not enough sample images for training, load more images by clicking Load Images.... By default, any newly added images will be marked as For training.

If the images you add are not recognized automatically, force-start the recognition process by clicking Recognize.

1. Change the state of the images that you wish to use to For training. To change the state, select the images you need, right-click them, and then select Set Document State → For training. We recommend changing the state of all the sample images to For training if you have not trained this Document Variant before.
2. Check the markup of the all regions and make any adjustments as may be necessary. This is important, because the positions of all the regions will be taken into account.
3. Start training the FlexiLayout Variant. Either
• Select Fields Training → Train from the main menu, or
• Right-click anywhere in the list and select Train from the shortcut menu, or
• Switch into the training batch view and select Train from the shortcut menu of the Document Variant.

Training progress will be indicated in the Train Document Definition window. As a result of this training, a FlexiLayout Variant will be created. Next, the FlexiLayout Variant will be tested on all documents marked For training and For testing. The program will apply the FlexiLayout to each sample image (the user will not see this process) and compare the result with the reference layout (i.e. the layout created manually by the user). Then the quality of matching will be established.

If the new FlexiLayout Variant produces a better quality than the previous version of this FlexiLayout Variant and the Main FlexiLayout, the new FlexiLayout Variant will be saved and used for subsequent data capture.

If you think that some of the sample images adversely affect the training but you still want to use them for testing, change their state to For testing.

Make sure than at the time of training the regions of all fields on these sample images are located correctly. The testing process itself will not be visible to the user.

Right-click a desired Document Variant and select Export Trained FlexiLayout... from the shortcut menu.

You may need to do this if you can't achieve the desired results by just adding or removing sample images.

Right-click a desired Document Variant and select Import FlexiLayout... from the shortcut menu.

You may need to do this if you have a FlexiLayout that has been created manually in FlexiLayout Studio for the Document Variant.

Right-click a desired Document Variant and select Lock Training by Operators from the shortcut menu.

You may need to do this if the FlexiLayout for the Document Variant has already been trained (or created manually) and no further training will be necessary during invoice processing.

Right-click a desired Document Variant and select Disabled from the shortcut menu.

Select this option if you only want the Main FlexiLayout to be used when processing invoices from the Document Variant's vendor.

You may want to create a new training batch if you want to train a FlexiLayout variant before Operators start capturing invoices.

1. Right-click an empty field in the training batch view and click New Batch... on the shortcut menu.

After the training batch has been created, choose its associated Document Definition (if your project uses multiple Document Definitions) and the vendor for whose invoices the training results will be used.

1. If there is more than one Document Definition in your project, select the desired Document Definition in the Select Document Definition dialog box (right-click the batch and click Change Document Definition... on the shortcut menu).
2. Choose a Vendor for the training batch in the Look up Training Batch Vendor dialog box (right-click the batch and click Change Vendor... on the shortcut menu).

The list of batches in the training batch view includes the VendorID and Document Definition columns. The values in these columns determine the Document Definitions and Vendors of training batches.

Note: It is important to recognize documents in a batch using only the Document Definition assigned to the batch.

To change the vendor or Document Definition of a training batch, right-click it and click Change Vendor... or Change Document Definition... on the shortcut menu.

The Clear Document Definition shortcut menu command unassigns the Document Definition of a batch. A batch without a Document Definition cannot be used for training.

1. Add documents to the training batch (you can do this in several ways, such as using the Load Images... shortcut menu command. New documents will be automatically recognized.
2. Check whether field regions were detected correctly and adjust them if necessary.
3. Select the documents you want to use for training the FlexiLayout variant, right-click one of them and click Set Document State → For training.
4. Start training the FlexiLayout variant. There are several ways to do this:
• In the main window, open the Fields Training menu and click Train;
• Right-click an empty spot in the list and click Train on the shortcut menu.
• Open the training batch view, right-click a FlexiLayout variant and click Train on the shortcut menu.

Note: Disable the Use own recognition settings of FlexiLayout  option to synchronize settings of the full-text recognition of trained batch alternatives and Document Definitions. This will let you use unified settings and process documents faster.

If you wish to import into your training batch a modified or a completely new FlexiLayout to be used for one specific vendor, complete the following steps:

1. In ABBYY FlexiLayout Studio, click File → Export... and in the Export FlexiLayout dialog box that opens, specify the name of the file and the folder where it should be placed.
2. In ABBYY FlexiCapture, click Train Field Extraction → Import FlexiLayout...

If you are also using the clustering feature, please note the following limitations:

• If you are creating a new FlexiLayout manually, make sure that it covers all the possible document variants originating from the given vendor — you cannot manually create a FlexiLayout for one cluster only.
• Only a FlexiLayout for the main invoice fields will be exported. No FlexiLayout can be generated and exported for line item fields, as this type of field uses a separate machine learning algorithm, whose results cannot be exported or modified. However, you can still create a FlexiLayout for line item fields manually.
• If the clustering feature is enabled, only the FlexiLayout trained for the first cluster will be exported.
• After you import a new or modified FlexiLayout into your training batch:
• There will be no training while processing documents.
• Clustering will be disabled for this batch.
• The imported FlexiLayout will be used for processing all documents from this vendor, regardless of their cluster.

For details, see Training with clustering.