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Inserting and editing text

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The PDF Editor allows you to edit text in PDF documents of any type, including those that contain only scans. You can correct typos, add new text, and edit the formatting of individual text lines.

Editing text in PDF documents that were created in other applications

To edit text in a PDF document:

  1. Click the button on the PDF Tools toolbar and wait for several seconds while the program prepares the document for editing.

    The Text toolbar will appear above the document.
  2. Place the cursor in the text that you want to edit and make the desired changes using the tools on the Text toolbar.

    The program will automatically select a font that is as close to the font used in the original document as possible.
  3. To finish editing the line of text, click anywhere outside the line.
  4. To exit the text editing mode, click the button again.
  5. Save the document.

Editing scanned documents

Some PDF documents are image-only, i.e. they do not contain a text layer. See also: Types of PDF documents.

ABBYY FineReader allows you to edit text in PDF documents even if they do not contain a text layer. When you open such documents, the program creates a temporary text layer so that the document become editable. Any edits you make (e.g. corrected typos) are then transferred onto the document image.

  1. Click the button on the PDF Tools toolbar and wait several seconds while the program prepares the document for editing. A Text toolbar will appear above the document.
  2. Check that the right OCR languages are selected. See also: Document features to consider prior to OCR.
  3. If a page has distorted text lines or other defects, the program will ask you if you want to improve the quality of the image. To enhance the image prior to OCR, use the commands in the Correct Skew and Page Orientation drop-down list on the Text pan.
  4. Editable text will be enclosed in frames. Click the line of text you want to edit and add, delete or change the text or change its font, font size or font style using the tools on the Text toolbar.
    When you click a line of text, the program will automatically select a font that is as close to the font used in the text line as possible.
  5. To finish editing the line of text, click outside of it.
  6. Click the button to exit the text editing mode.
  7. Save the document.

Editing searchable PDF documents

Some PDF documents contain a text layer underneath the document image. See also: Types of PDF documents.

When you edit documents of this type, the program will apply your changes to the text layer and to the document image.

  1. Click the button on the PDF Tools toolbar and wait several seconds while the program prepares the document for editing. A Text toolbar will appear above the document.
  2. Check that the correct OCR languages are selected. See also: Document features to consider prior to OCR.
  3. When you try to edit a document that already contains a text layer, the program will prompt you to recognize the document and replace the existing text layer. You can do this using the command in the Text Layer drop-down list on the Text toolbar.

    In the dialog box that opens, select the OCR language(s). You can also image preprocessing to correct the orientation of pages, deskew the image, straighten distorted text lines, and remove other defects.
    Once the document has been recognized, you can begin editing it.
  4. Editable lines of text will be enclosed in frames. Click the line of text you want to edit and add, delete or change the text or change its font, font size or font style using the tools on the Text toolbar.
    When you click a line of text, the program will automatically select a font that is as close to the font used in the original text line as possible.
  5. To finish editing the line of text, click anywhere outside the line.
  6. Click the button to exit the text editing mode.
  7. Save the document.

Using the Text tool to insert text

To insert text:

  1. Click the button on the toolbar.
  2. Either click where you want to add new text or draw a box where you want to type in new text.
  3. Type in your text. If required, change its font, font size or font style using the tools on the Text toolbar.
  4. To complete the operation, click anywhere outside the text box and then click Apply on the shortcut menu.
    The program will automatically select a background for the inserted text that will blend seamlessly with the background of the rest of the page.
  5. Save the document.

11/2/2018 4:19:18 PM

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