Scanning to Microsoft Word

The Scan to Microsoft Word task in the New Task window lets you create Microsoft Word documents from images obtained from a scanner or a digital camera.

  1. Open the New Task window, click the Scan tab, and then click the Scan to Microsoft Word task.
  2. Select a device and specify scanning settings.
  3. Click the Preview button or click anywhere inside the image.
  4. Review the image. If you are not satisfied with the quality of the image, change the scanning settings and click the Preview button again.
  5. Specify conversion settings. These settings determine the appearance and properties of the output document.
    1. Preserve formatting
      Select the appropriate setting depending on how you plan to use the output document.
      • Exact copy
        The output document will look almost exactly like the original, but will offer limited editing options..
      • Editable copy
        The appearance of the output document may slightly differ from the original, but the document can be easily edited.
      • Formatted text
        The font types, font sizes, and paragraph formatting will be retained. The output text will be placed in one column.
      • Plain text
        Only the paragraph formatting will be retained. The output text will be placed in one column and a single font will be used throughout.
    2. OCR languages
      Select the language(s) of your document. See also: OCR languages.
    3. Keep pictures
      Select this option if you want to preserve the pictures in the output document.
    4. Keep headers, footers, and page numbers
      Select this option to preserve the headers, footers, and page numbers.
    5. Image preprocessing settings...
      Specify image preprocessing settings, such as detection of page orientation and automatic preprocessing settings. These settings can significantly improve source images, resulting in greater OCR accuracy. See also: Image processing options.
    6. More options...
      Opens the DOC(X)/RTF/ODT section of the Format Settings tab of the Options dialog box, where you can specify additional settings (you can also open this dialog box by clicking Options... on the Tools menu).
  6. Click Scan to Word.
  7. A dialog box will be displayed, showing a progress bar and tips.
  8. After the page has been scanned, a dialog box prompting you to decide what to do next will appear.
    Click Scan Again to scan more pages using the current settings or click Finish Scanning to close the dialog box.
  9. Specify the folder where you want to save your Microsoft Word document.

When the task is completed, a Microsoft Word document will be created in the folder that you specified. All of the document's pages will also be opened in the OCR Editor.

11/2/2018 4:19:18 PM


Please leave your feedback about this article