Organizing pages in a PDF document

To delete an unwanted page from a PDF document, select one or several pages and do one of the following:

• click the button that appears when hovering the mouse cursor over a page thumbnail
  
• click the button on the toolbar
• select Organize Pages > Delete Pages on the main menu
• select Delete Pages... from the drop-down menu for the appropriate page
• press Del or use the Ctrl+Backspace hotkey

To pages that have an incorrect orientation, select one or several pages and then use one of the following to rotate it:

• use the / page rotation icons that appear when hovering the mouse cursor over a page thumbnail
  
• use the buttons on the toolbar
• select Organize Pages > Rotate Pages > Rotate Right/Rotate Left on the main menu
• select Rotate Pages > Rotate Right/Rotate Left from the page context menu
• use the Ctrl+Shift+> and Ctrl+Shift+< hotkeys

To automatically correct the orientation of selected pages, click the button on the toolbar or select Rotate Pages > Correct Page Orientation from the drop-down menu.

To crop the borders of a page, follow the steps below:

1. Select one or several pages.
2. Click the button on the toolbar or select Organize Pages > Crop Pages on the main menu. Alternatively, select Crop Pages... from the page context menu.
   Doing so will switch to the crop mode: page thumbnails will be displayed on the left of the screen, while the image of the selected page will be displayed on the right.
   
   To navigate between selected pages, use the arrow buttons at the bottom of the page display area. To change the scaling of the image, use the slider and buttons.
3. On the Crop toolbar, select a crop frame:

• Separate frame for each page if you need to specify a different size for each selected page.
• Single frame for all pages if you need to specify the same size for all selected document pages.

4. Move the edges of the frame to manually specify the crop frame on the page. Alternatively, select a frame of the appropriate size from either the toolbar drop-down menu or the page context menu.
5. Click Apply Crop on the Crop toolbar or select it from the page context menu. Alternatively, press Enter.

To exit the Crop mode, click Exit Crop on the Crop toolbar or select it from the page context menu. Alternatively, press Esc.

To add an empty page to a PDF document, do the following:

1. Place the mouse cursor over the part of the document where you want to insert the empty page, and click the button that will appear.
   
2. In the menu that will appear, select Add Blank Page.
3. Select the appropriate page size in the dialog box that will appear.
4. Click Add.

To add an empty page, you can also use the button in the Organize Pages toolbar or select Organize Pages > Add Pages > Add Blank Page on the main menu.

This will add an empty page at the selected location in the PDF document.

To add pages from another PDF document to the current document, do the following:

1. Place the mouse cursor over the part of the document where the pages need to be inserted and click the button that will appear.
   
2. In the menu that will appear, select Add Pages from PDF...
3. In the dialog box that will open, select the PDF file that will be used as the source file for the pages to be added to the current document. If required, specify the page numbers.
4. Click Open.

When selecting several PDF files, you can modify the order in which they will be added by using the controls. You can also delete unwanted PDF files by clicking the button.

Pages from other PDF files can also be added by clicking the button on the Organize Pages toolbar or by selecting Organize Pages > Add Pages > Add from PDF... on the main menu.

This will add the selected PDF files to the document that is currently open in ABBYY FineReader without processing them.

To add pages from a different file to the current document, do the following:

1. Click the button on the toolbar.
2. From the drop-down menu, select Add from File...
3. In the dialog that will open, select the file or several files (of supported format or formats) that you want to add to the PDF document that is currently open, and specify the relevant pages if required.
4. Click Open.
5. In the dialog box that will appear, specify the page in front of or after which the new pages should be added: before first, after last, or after the selected page.
6. If required, uncheck the Split facing pages option and modify the image processing properties for pages added to the document by clicking Image Processing Settings.
7. Click Add.

When selecting several files, you can modify the order in which they will be added by using the controls. You can also delete unwanted files by clicking the button.

Pages from other files can also be added by selecting Organize Pages > Add Pages > Add from File... on the main menu or by clicking the   button that appears when placing the mouse cursor over the area between pages.

This will add the PDF document created using the selected files to the document that is currently open in ABBYY FineReader.

File processing speed will be significantly lower than when using the Add from PDF... command due to the applied image processing settings for pages added to the document.

To scan pages and add them to the current PDF document, do the following:

1. Click the button on the toolbar.
2. Select Add from Scanner... from the drop-down menu.
3. Select a device and specify the scanning parameters.
4. Specify the page in front of or after which the new pages should be added: before first, after last, or after the selected page.
5. Click Preview or click left-click anywhere on the scanned area to view the output image.
6. If required, modify the image processing settings for pages added to the document by clicking Settings....
7. Click Scan.
8. Once scanning has finished, click one of the following:

• Scan to begin the scanning process using the current settings again.
• Preview to view the output image.
• to close the dialog box.

To add pages from your scanner, you can also select Organize Pages > Add Pages > Add from Scanner... on the main menu or click the button that appears when placing the mouse cursor over the area between pages.

This will add the scanned pages to the current PDF document.

To modify the page order in a document, select one or several pages and do one of the following:

• Drag the appropriate pages to their required place in the document. While dragging a page or pages, a bar that demonstrates where the pages will be moved will appear. The bar will also have a number denoting the number of pages being moved.
  
• Click the button on the toolbar or select Organize Pages > Move Pages on the main menu. Alternatively, select Move Pages from the context menu. Then, specify where the selected pages should be moved using the dialog box that will appear: before first, after last, or after the specified page. Click Move.

This will move the selected pages of the current PDF document to the specified location.

To replace pages in the current document with pages from a different PDF document, do the following:

1. Select one or several pages that you want to replace.
2. Click the button on the toolbar or select Organize Pages > Replace Pages on the main menu. Alternatively, select Replace Pages... from the context menu.
3. In the dialog box that will open, select the PDF document containing the pages you want to replace pages from the current document with, and click Open.
4. In the Replace Pages dialog, specify the page range that needs to be replaced in the current document, as well as the source page range for pages from the other document.
5. Click Replace.

This will replace the selected pages of the current PDF document with pages from the other PDF document.

To delete all blank pages from a PDF document, do the following:

1. In the main menu, select Organize Pages > Delete Blank Pages.
2. In the dialog box that will open, select the pages that you want to delete.
   By default, all pages identified by ABBYY FineReader as blank are selected. You can use the + and – hotkeys to view the pages.
   Before you delete the selected pages, make sure that they do not contain any handwritten notes, pictures, or other data that may be important.
3. Click Delete selected pages.

Doing so will remove all specified blank pages from the PDF document.

To split a single PDF document into multiple smaller ones, do the following:

1. Click the button on the toolbar or select Organize Pages > Split Document... on the main menu.
2. In the dialog box that will open, specify how the document should be split: by file size, by page count, or by bookmarks. For more information, see Splitting PDF Documents.

To add a text layer to the selected pages, do the following:

1. Select one or several pages that you want to recognize.
2. On the toolbar, click the arrow next to the button and then select Recognize Selected Pages from the drop-down list. Alternatively, select Recognize > Recognize Selected Pages from the context menu.
3. In the dialog box that will appear, specify the recognition languages. For more information, see Document features to consider prior to OCR.
4. To improve the recognition quality, enable image processing.
   Enabling image processing may change the visual appearance of the document.

• Correct page orientation - automatically detects page orientation and corrects it if required.
• Deskew images and correct image resolution - automatically detects and corrects any skewing, selects the appropriate image resolution, and makes some other changes to improve the images.

5. Click Recognize.

This will add a text layer to the selected pages.

To send a PDF document from the PDF Editor to the OCR Editor, select the appropriate pages, click the arrow next to the button on the toolbar, and select Send Selected Pages to OCR Editor from the drop-down list. This will open the selected pages in the window of the OCR Editor, where you can mark out recognition areas, verify recognized text, "teach" the program to recognize non-standard characters and fonts, as well as use other advanced ABBYY FineReader features to maximize the quality of the recognition results.

The PDF Editor lets you enhance the quality of PDF documents created using image files. Depending on the type of the source images, the program will automatically determine and apply the features required to correct them. Aside from automatic image processing, ABBYY FineReader can also correct page orientation, deskew images, distorted text, and other defects, as well as use ABBYY PreciseScan.

1. Select one or several page images that you want to enhance.
2. Click the button on the toolbar or select Organize Pages > Enhance Images... on the main menu. Alternatively, select Enhance Images from the context menu.
3. Specify the required parameters in the Image Enhancement dialog box that will appear. For more information, see Enhancing page images.

To create a new PDF document that contains only specific selected pages, do the following:

1. Select the required pages.
2. From the context menu, select Create PDF from Selected Pages.

The output PDF document will be opened in a new ABBYY FineReader window.

The PDF Editor offers various image processing options that can enhance the source image and let you improve the quality of recognition results.

You can set image processing options when scanning paper documents, creating a PDF document using image files, as well as by using the button. To do so, click the arrow icon next to the button and select Image Processing Settings... from the drop-down list.

• Image quality — the image quality and size of the output file will depend on the value specified in the drop-down list of the Image quality group:
• Best quality
  Select this option of you need to preserve the original image quality of pages and images. Their original image resolutions will be preserved as well.
• Balanced
  Select this option if you want to reduce the size of the document but still maintain a high enough quality of pages and images.
• Compact size
  Select this option if you want the output file to be a PDF document of a compact size. This will reduce the quality of the pages and images.
• Custom...
  Select this option to specify your own custom options for saving pages and images. In the Custom Settings dialog box that will open, select the required values and click OK.
• Recognize text on images — mark this option to add a text layer.
  This will create a text-searchable PDF document, the appearance of which will be almost identical to the original document.
• Use MRC compression (specify OCR languages below) — mark this option to apply a compression algorithm that uses Mixed Raster Content (MRC) to the recognized pages. This will allow the file size to be reduced without a loss in image quality.
• Apply ABBYY PreciseScan to smooth characters on image — mark this option to use ABBYY's PreciseScan feature. ABBYY PreciseScan makes document characters less pixelated when page scaling is increased.
• OCR languages — to get the best possible recognition quality, it is important to specify the correct recognition languages. See also: Document features to consider prior to OCR.