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Creating a PDF document using a Word document

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How to use a Word document to create a PDF document

To create and save a PDF document, do the following:

  1. Create or open an appropriate Word document in Microsoft Word.  
  2. In the ABBYY FineReader PDF toolbar, click Create PDF.
  3. In the dialog box that will open:
    1. Specify a name and folder for the output PDF document.
    2. Select Open document if you need to open the output document in a PDF viewer.
    3. Click Save.

If required, click Preferences in the ABBYY FineReader PDF toolbar and specify the PDF creation settings.

This will save your current Word document as a PDF document with the specified settings.

How to use a Word document to create a PDF document and send it via e-mail

To create a PDF document and send it via e-mail, do the following:  

  1. Create or open an appropriate Word document in Microsoft Word.
  2. In the ABBYY FineReader PDF toolbar, click  Create PDF and Send by E-mail.

This will attach the PDF document to a new blank e-mail.

If required, you can specify a range for pages that will be used to create the PDF document. To do so, click  Preferences in the ABBYY FineReader PDF toolbar and select Ask to specify pages in the dialog box that will appear. Enabling this option will bring up a page selection dialog every time you create a new PDF document. You can also specify other PDF creation settings.

PDF creation settings for Word documents

This dialog contains the following groups of settings:

  • Create PDF/A
    Select this option to create a PDF/A-compatible document. Select the required PDF/A type in the drop-down list on the right.
  • Create PDF/UA
    Select this option to create a PDF/UA-compatible document. The appearance of such a document may differ from the original document.
  • Password-protect documents
    Select this option if you need to set passwords to protect your PDF document from unauthorized viewing, printing, and editing. Next, click Settings... and specify the appropriate security parameters in the dialog that will open.
  • Create PDF tags
    Creating a PDF document automatically creates PDF tags as well.
    Aside from text and images, PDF files can also contain information about the structure of the document: logical structure, illustrations, and tables. This information is stored in the form of PDF tags, ensuring that the PDF document can be comfortably viewed on screens of varying size, e.g. handheld devices.
  • Create bookmarks from headings
    Creating a PDF document will also create a table of contents based on the structure of the document.
  • Apply to pages
    The specified pages will be used when creating a PDF document.
    • All
      Selecting this option will use all pages to create the PDF document.
    • Ask to specify pages
      A page selection dialog box will appear every time you create a new PDF document.

6/12/2024 2:29:42 PM

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