Batch and Document Separation Options

The naming and separation options for documents and batches may be selected for individual batches or for a group of batches of a certain type. For individual batches, the options are selected on the Batch Options tab of the Options dialog box. The options for a certain batch type are selected when creating the batch type with the Batch Type Wizard and can be adjusted on the Batch Options tab of the Batch Type Properties dialog box.

Specify the desired separation and naming options for batches and documents.

Option Description
Batch separation
Naming Scheme...

Opens the Batch Name dialog box where you can set up batch naming rules for the selected batch type.

Specify a batch naming rule in the Batch naming scheme field. This naming template will be used when creating new batches.

A batch naming rule may use the current time, date, batch type, automatic numbering (*) and registration parameters when giving names to batches. To add any of these items in a batch naming rule, select the corresponding box. These elements will be enclosed in angle brackets (<>) in the rule. All other items should be entered without angle brackets (items not enclosed in angle brackets are used as they are).

Example:

Batch_ – the name of each new batch will include the prefix "Batch_" and the current time.

*: By default, unique batch identifiers are used during automatic numbering. A unique identifier will not be reused even after the batch it was assigned to is deleted.

Note. Previous versions of ABBYY FlexiCapture used the total number of batches for automatic numbering. To enable this behavior, set the following registry key:

[HKEY_CURRENT_USER\Software\ABBYY\ScanStationFC\4.0\Shell] "NextBatchNumber"="-1". This key needs to be set for every user.

Create new batch

Specifies when a new batch should be created during scanning:

  • Never
    All images are placed into one batch.
  • Each time when scanning is initiated
    A new batch is created each time a scanning process starts.
  • Every n pages
    Every batch contains n pages.
Document separation
Naming Scheme...

Opens the Document Name dialog box where you can set up document naming rules for the selected batch type.

Specify a document naming rule in the Batch naming scheme field. This naming template will be used when creating new documents.

A document naming rule may use the current time, date, barcode value, automatic numbering, and batch name. To add any of these items in a document naming rule, select the corresponding box. These elements will be enclosed in angle brackets (<>) in the rule. All other items should be entered without angle brackets (items not enclosed in angle brackets are used as they are).

Example:

Document_ – the name of each new batch will include the prefix "Document_" and the current time.

Create new document

Specifies when a new document should be created during scanning:

  • Never
    All scanned images are placed into the batch, no new documents are created.
  • Every n pages
    Each document contains n pages.
  • For images separated by...
    A new document is created when a blank page or page with a barcode is detected in the batch (you can select the appropriate option from the drop-down list).

If you chose to separate documents by blank pages, you can specify the parameters of blank page detection in the Empty Page Detection dialog box, which opens when you click the Options... button.

If you chose to separate documents by barcodes, you can

  • specify the type and value of the barcode in the Barcode Options dialog box, which opens when you click the Options... button. Barcode value can be also specified with a regular expression where "*" indicates any string of characters, and a question mark "?" indicates any single character.
  • select Any type for barcodes, which will create a new document upon detection of any supported barcode types.
  • select Any type (except post barcodes) for barcodes, which will create a new document upon detection of any barcode except postal barcodes, which will not be found. This will speed up document recognition.

Note. The QR Code, Aztec, DataMatrix and Code 39 without asterisk barcode types must be specified explicitly. Barcodes of these types are not detected when the Any type or Any type (except post barcodes) type is selected.

Delete separation pages Removes blank pages or pages with barcodes used to separate documents.

1/14/2021 2:17:19 PM


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