Saving in PDF

PDF is a widely used document format. PDF documents appear the same on different computers, can be protected with passwords, and are well suited for storage in electronic archives.

To save your text in PDF:

  • Click the arrow next to the Save button on the main toolbar and then click Save as PDF Document…. If the format that you need is not displayed in the list, click Save in Other Formats… and then select the desired format from the Save as type drop-down list. Alternatively, on the File menu, click Save Document As and then click PDF Document.

Tip: Additional saving options are available in the Options dialog box: click Tools > Options…, click the Save tab, and then click the PDF tab.

The saving options on this tab are grouped into the following categories:

Default paper size

Choose the paper size to be used for saving in PDF format from the drop-down list.

Save mode

Depending on how you are planning to use your electronic document, select one of the following options:

  • Text and pictures only

This option saves only the recognized text and the associated pictures. The page will be fully searchable and the size of the PDF file will be small. The appearance of the resulting document may slightly differ from the original

  • Text over the page image

This option saves the background and pictures of the original document and places the recognized text over them. Usually, this PDF type requires more disk space than Text and pictures only. The resulting PDF document is fully searchable. In some cases, the appearance of the resulting document may slightly differ from the original.

  • Text under the page image

This option saves the entire page image as a picture and places the recognized text underneath. Use this option to create a fully searchable document that looks virtually the same as the original.

  • Page image only

This option saves the exact image of the page. This type of PDF document will be virtually indistinguishable from the original but the file will not be searchable.

Depending on the save mode you select, some of the following options will become available:

  • Keep text and background colors

Select this option to retain the font color and background when saving in PDF.

  • Keep headers and footers

Preserves headers and footers in the output document.

  • Create table of contents

Select this option if you wish to create a table of contents from the document headings.

  • Enable tagged PDF

Select this option to add PDF tags to the output PDF document.

Apart from text and pictures, PDF files can contain information about the document structure such as logical parts, pictures, and tables. This information is encoded in PDF tags. A PDF file equipped with PDF tags may be reflowed to fit different screen sizes and will display well on handheld devices.

  • Compress images using MRC

Select this option to retain the visual quality of the text and the pictures in a highly compressed document.

  • Apply ABBYY PreciseScan to smooth characters on images

Select this option to smooth characters on the document using ABBYY's PreciseScan technology, making them less pixelated.

Image settings

The resulting file may be quite large if your text contains a lot of pictures or if you choose to save the page image together with the recognized text. To adjust the size of the resulting file and the quality of the pictures, select one of the options from the Image settings drop-down list:

  • Best quality (source image resolution)

Select this option to retain the quality of the pictures or the page image. The original resolution of the source image will be preserved.

  • Balanced

Select this option to reduce the size of the PDF file while keeping the quality of the pictures or page image at a reasonably high level.

  • Compact size

Select this option to obtain a small-sized PDF file. The resolution of the pictures and page image will be reduced to 300 dpi, affecting their quality.

  • Custom…

Select this option to choose your own picture and page image settings in the Custom Settings dialog box.

Tip: If you do not want to keep the pictures in the recognized text, make sure that the Keep pictures option is not selected.

Font settings

When saving texts to PDF, you can use either Adobe fonts or Windows fonts installed on your machine. To specify the font set to be used, in the select one of the following items from the drop-down list:

  • Use predefined fonts

The PDF file will use Adobe fonts, for example: Times New Roman, Arial, Courier New.

  • Use Windows fonts

The file will use the Windows fonts installed on your computer.

To embed fonts in the PDF document, select the Embed fonts option. This will insure that the document's fonts will look the same on all computers, but will also increase the size of the resulting file. The Embed fonts option is only available if the Text and pictures only or the Text over the page image option is selected.

PDF Security Settings

You can use passwords to prevent unauthorized opening, printing or editing of your PDF document. To change PDF security settings, click the PDF Security Settings… button and choose how you want to protect your document in the dialog box that opens.

  • Document Open Password

This password protects the PDF-document from unauthorized opening. The user will be able to open the document only after entering the password specified by the author.

To set a password for your document:

  1. Select the Require password to open document option.
  2. Click the button.
  3. Type the password in the Enter Document Open Password dialog box and confirm it.

The password you specified will be displayed as dots in the Document Open Password field of the PDF Security Settings dialog box.

  • Permissions Password

This password protects the PDF-document from unauthorized editing and printing and prevents users who do not have the password from copying information to another application. Users will be able to perform all of these actions only after entering the password specified by the author.

  1. Select the Restrict printing and editing the document and its security settings option.
  2. Click the button.
  3. In the Enter Permissions Password dialog box, enter your password and confirm it.

The password you specified will be displayed as dots in the Permissions Password field of the PDF Security Settings dialog box.

Next, select the actions you want to allow users to do with the PDF document. These restrictions are set in the Permissions settings options group.

  1. Items in the Printing allowed drop-down list let you allow or prohibit document printing.
  2. Items in the Changes allowed drop-down list let you allow or prohibit document editing.
  3. If the Allow copying text, pictures, and other content option is selected, the user will be able to copy the contents of the PDF-document (text and images) to the Clipboard. If you want to prohibit such actions, make sure this option is clear.
  4. If the Allow screen readers to read text option is selected, the user will be able to copy the contents of the PDF-document (text and images) to the Clipboard. If you want to prohibit such actions, make sure this option is clear.
  • Encryption level

Items in the Encryption level drop-down list let you set the encoding type for the password-protected PDF-document.

  1. Low (40 bit) - compatible with Adobe Acrobat 3.0 and above sets a low 40-bit encoding level based on the RC4 standard.
  2. High (128 bit) - compatible with Adobe Acrobat 5.0 and above sets a high 128-bit encoding level based on the RC4 standard, but users of earlier Adobe Acrobat versions will not be able to open PDF documents with this kind of encryption.
  3. High (128-bit AES) - compatible with Adobe Acrobat 7.0 and above sets a high 128-bit encoding level based on the AES standard, but users of earlier Adobe Acrobat versions will not be able to open PDF documents with this kind of encryption.

11/2/2018 5:31:18 PM


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