Saving Editable Documents

ABBYY FineReader lets you save data from recognized images in editable formats. When choosing a format, consider how you intend to use the document.

Saving in DOCX/ODT/RTF

To save your text in DOCX/DOC/RTF/ODT:

  • Click the arrow next to the Save button on the main toolbar and then click the desired format. If the format that you need is not displayed in the list, click Save in Other Formats… and then select the desired format from the Save as type drop-down list. Alternatively, on the File menu, click Save Document As and then click the desired saving format.

Tip: Additional saving options are available in the Options dialog box: click Tools > Options…, click the Save tab, and then click the RTF/DOCX/ODT tab.

The saving options on this tab are grouped into the following categories:

Document layout

Depending on how you are planning to use your electronic document, select one of the following options:

  1. Exact copy

Produces a document that maintains the formatting of the original. This option is recommended for documents with complex layouts, such as promotion booklets. Note, however, that this option limits the ability to change the text and formatting of the output document.

  1. Editable copy

Produces a document that nearly preserves the original format and text flow but allows easy editing.

  1. Formatted text

Retains fonts, font sizes, and paragraphs, but does not retain the exact locations of the objects on the page or line spacing. The resulting text will be left-aligned (right-to-left texts will be right-aligned).

Note: Vertical texts will be changed to horizontal in this mode.

  1. Plain text

This mode does not retain formatting. Font styles will be preserved if the Keep bold, italic, and underlined text styles in plain text option is enabled.

Default paper size

You can select the paper size to be used for saving in RTF, DOC, DOCX, or ODT format from the Default paper size drop-down list.

Text settings

  • Keep line breaks and hyphens

Retains the original arrangement of text lines in the output text.

  • Keep page breaks

Retains the original page arrangement.

  • Keep line numbers

Retains the original line numbering (if any). The line numbers will be saved in a separate field that remains unchanged when you edit the text.

Note: This feature is only available if Exact copy or Editable copy is selected.

  • Keep headers, footers, and page numbers

Retains headers, footers and page numbers in the output text.

  • Keep bold, italic, and underlined text styles in plain text

Retains text styles when saving in Plain text mode.

  • Keep text and background colors

Retains the original color of the letters.

Note: If detection of structural elements (headers, footers, footnotes, table of contents and numbered lists) was disabled, these elements will be saved as body text. These settings are found on the Read tab of the Options dialog box (Tools > Options…).

Picture settings

Documents containing a large number of pictures are very large. To reduce the size of the file, select the desired option in the Picture settings group.

Tip:

  • To change the picture saving parameters, click Custom…. In the Custom Settings dialog box, select the desired parameters and click OK.
  • If you do not want to keep the pictures in the recognized text, make sure that the Keep pictures option is not selected.

Advanced

Select the Highlight low-confidence characters option if you want to edit the recognized text in Microsoft Word instead of the Text window in ABBYY FineReader. If this option is selected, all low-confidence characters will be highlighted in the Microsoft Word document.

Tip: You can change the color of uncertain characters on the View tab of the Options dialog box (Tools > Options…).

Saving in PPTX

To save your text in PPTX:

  • On the File menu, click Save Document As and then click Microsoft PowerPoint Presentation. Alternatively, click the arrow next to the Save button on the main toolbar and then click Save as PPTX. If the format that you need is not displayed in the list, click Save in Other Formats… and then select the desired format from the Save as type drop-down list.

Tip: Additional saving options are available in the Options dialog box: click Tools > Options…, click the Save tab, and then click the PPTX tab.

The saving options on this tab are grouped into the following categories:

Text settings

  • Keep line breaks

Retains the original arrangement of lines.

  • Wrap text

All recognized text is fit entirely inside the text block in the slide.

  • Keep headers and footers

Preserves headers and footers in the output document.

Picture settings

Documents containing a large number of pictures are very large. To reduce the size of the file, select the desired option in the Image quality group.

Tip:

  • To change the picture saving parameters, click Custom…. In the Custom Settings dialog box, select the desired parameters and click OK.
  • If you do not want to keep the pictures in the recognized text, make sure that the Keep pictures option is not selected.

Saving in TXT

To save your text in TXT:

  • On the File menu, click Save Document As and then click Text Document. Alternatively, click the arrow next to the Save button on the main toolbar and then click Save as TXT. If the format that you need is not displayed in the list, click Save in Other Formats… and then select the desired format from the Save as type drop-down list.

Tip: Additional saving options are available in the Options dialog box: click Tools > Options…, click the Save tab, and then click the TXT tab.

The saving options on this tab are grouped into the following categories:

Document layout

Depending on how you are planning to use your electronic document, select one of the following options:

  1. Formatted text

Retains paragraphs, but does not retain line spacing and the exact positioning of objects. Additionally, white spaces are used to reproduce paragraph indentations and tables. The resulting text will be left-aligned (right-to-left texts will be right-aligned).

Note: Vertical texts will be changed to horizontal in this mode.

  1. Plain text

This mode does not retain formatting.

Text settings

  • Keep line breaks

Retains the original arrangement of lines. If this option is not selected, text will be saved in one line.

  • Insert page break character (#12) as page break

Saves the original page arrangement.

  • Use blank line as paragraph separator

Separates the paragraphs with blank lines.

  • Keep headers and footers

Preserves headers and footers in the output document.

Encoding

ABBYY FineReader detects the code page automatically. To change the code page, select the desired code page from the drop-down list under Encoding.

11/2/2018 5:31:18 PM


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