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Setting up e-mail notifications

You can use e-mail notifications to monitor license validity and user requests for rights.E-mail notifications are configured in the Administration and Monitoring Console.

Notifications can be sent when the following event occur:

  • New permission request
    A user made a permission request permission request.
  • The license is running out of pages
    The license has less than the specified percentage of pages left.
  • The license will expire soon
    The license will expire in the specified number of days.
    Note: If you replace a license that is about to expire with another license that will also expire soon, no more notifications will be sent.

Complete the following steps to start the notification service:

  1. Make sure that the Processing Server is running.
  2. Open the Administration and Monitoring Console, click Settings → SMTP settings and specify the connection settings for the SMTP server:
    • SMTP server
      The address of the notification server (e.g. smtp.email.com).
    • SMTP port
      The port number. By default, port 25 is used for unencrypted connections and port 465 is used for SSL-encrypted connections.
    • SMTP login
      The name of the mail box that will be used for sending notifications.
    • Password
      The password used for accessing the e-mail server.
    • To use SSL encryption, select the Use SSL option.
      Note: If the format of the data in the SMTP login field does not match the e-mail address format, change the parameters of the user account which will be used to send out e-mail notifications. This is done by selecting Use other account settings option and filling out the Name and E-mail address fields. In the Name field, type the name of the user to be used in e-mail notifications. In the E-mail address field, type the e-mail address from which e-mail notifications will be sent.
  3. Open the Settings → E-mail notifications page, select one or more events and notification recipients.
  4. The text in the default messages cannot be changed, but you can type additional text and change the subject.
  5. Click Save.

Now when any of the selected events occurs, a notification will be automatically sent to the recipients you specified.

Example of a notification setup that uses Gmail

3/26/2018 2:42:44 PM

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