Using the Verification Station
The job queue
Documents are added to the Processing Server job queue automatically as described below:
- Jobs are created from input files.
- Documents are assembled from pages in each job.
- After documents are assembled, each document is placed in the verification queue (if verification is included in the workflow).
- If the workflow does not include verification, documents will be sent to the next processing stage instead of the verification queue.
The user of the Verification Station can either verify documents in the order they are listed in the job queue, or manually select documents to verify.
On the Verification Station, you can separate a multi-page document by moving some or of its pages to a new document or documents.
Improving recognition quality
The Verification Station lets you improve the quality of the recognized pages by eliminating the causes of poor recognition. Below follows a list of the main causes of poor recognition quality:
Poor quality of the source image
If this is the case, you can reject the document (e.g. to rescan document pages at a higher resolution setting). The document will be sent to the Exceptions Folder. To achieve this, click the Reject button on the toolbar or select the corresponding item in the Document menu.
The page layout has been detected incorrectly
You can edit the layout on the Image pane by drawing new areas or changing the type of the existing ones. See the Editing Areas section for details.
Important! Once you have made changes to the layout, you need to recognize the image again. Click the Read button on the main window toolbar or the Read Selected Pages button on the Image pane toolbar, or select the Read item on the Document menu to recognize the image again.
The wrong recognition language has been selected
Select the language matching the language of your document from the list of available languages (or select More languages... to select more than one). Click the Read button on the main window toolbar or select the Read item on the Document menu to recognize the image again.
A font used in the document is missing from recognition parameters
All fonts required by recognition languages must be specified in the AllowedFontsMode element in the RecognitionParams section of the Configuration.xml file. The AllowedFontsMode element can have the following values:
Three fonts are used: Arial, Times New Roman, and Courier New. Using the default font set guarantees that processing results from all Verification Stations will have the same appearance.
All available fonts are used. This option slows down the verification process.
Allows users to choose which fonts to use.
Important! Make sure all fonts listed in the workflow are installed on all of the computers that run Verification Stations in the workgroup.
CustomAllowedFont elements contain the names of permitted fonts. These elements are formatted as follows: <CustomAllowedFont>Font Name</CustomAllowedFont>.
Example of an additional font (AngsanaUPC) specified in a Configuration.xml file.
<RecognitionParams RecognitionQuality="Fast" LookForBarcodes="true" VerificationMode="AlwaysVerify" RecognitionMode="FullPage" TextExtractionMode="false" AllowedFontsMode="Default">
There are too many uncertain characters
After you have verified a recognized document, click the Accept Document button on the toolbar. The document will return to the FineReader Server for further processing.
Verification Station users can save the changes they have made to a document. When they do so, these changes are saved on the Processing Server. If verification is interrupted, all changes to the job are saved and it is returned to the queue. Any other verification operator from the group can continue verifying this job.
To save changes you made to a document during verification, click Save on the Document menu. If you exit the Verification Station when there are unsaved changes, you will be prompted to save these changes. We recommend saving your work regularly to avoid losing it in case there are unforeseen problems or system malfunction.
When a user closes the Verification Station, all of the user's documents that were not accepted or rejected by the user will be returned to the Processing Server job queue and will become available to other Verification Operators in the group.
Note. When you click Accept Document, any changes you have made will be saved automatically.
Important! A document that has been taken for verification will be automatically returned to the Processing Server queue if the Verification Station remains idle for a certain period of time. The default period of inactivity is set to 120 minutes. This value can be changed by the administrator in the FineReader Server Properties dialog box of the Remote Administration Console (see main Help for details). The period of inactivity is shared by all workflows on all Verification Stations and on all Indexing Stations.
You can reject a document or all documents in the job. To reject a document, click the Reject button on the toolbar or click Reject on the Document menu. To reject all documents in the job, click Reject All Documents in Job on the Document menu. This will place the document in the Exceptions folder. The original file of the rejected document will also be placed in the Exceptions folder. This XMLResult file contains the original files comprising the rejected document. If some of the documents are processed successfully and some other documents are rejected, the XMLResult file is created both in the Exceptions folder and in the export folder. An XMLResult file contains the following information:
- Whether the job is discarded. If yes, the isFailed parameter within the Job tag is set to true. If some of the job documents are processed successfully and the other are discarded, isFailed=false in the export folder and isFailed=true in the Exceptions folder for the same Job ID.
- The list of input files. In the Exceptions folder, the XMLResult file contains the list of source files for discarded documents only.
- The list of all processed documents (for XMLResult in the export folder). Documents are listed within JobDocument tags. Rejected documents contain a subtag <Error> whose parameter Value specifies that the document was rejected by operator. For successfully exported documents, JobDocument tags contain an <OutputDocument> subtag.
Note. Documents are places to the export folder (for accepted documents) or the Exceptions folder (for rejected documents) only when all documents of the job are processed.
Clicking the Reject All Documents in Job item on the Document menu will place all the documents of the job into the Exceptions folder, including those documents that you have previously accepted. The remaining documents in the job will not be displayed as available for verification.
Note. You cannot reject a particular page of a document.