Creating PDF documents

In the New Task window, you can:

  • Create PDF documents from files in various formats.
  • Convert multiple files to PDF.
  • Combine multiple files into one PDF.
  • Create searchable PDF documents.
  • Create PDF/A-compliant documents.

Converting one or more files

  1. Click the Open tab and then click Convert to PDF.
  2. In the dialog box that opens, select one or more files to convert.
  3. Specify conversion settings. These settings determine the appearance and properties of the output document.
    1. Image quality The quality of the pictures and the size of the resulting file can be tweaked using the options in the Image quality drop-down menu:
      • Best quality
        Select this option to retain the quality of the pictures and the page image. The original resolution will be preserved.
      • Balanced
        Select this option to reduce the size of the output PDF file without too much loss in picture quality.
      • Compact size
        Select this option to obtain a small-sized PDF file at the expense of picture quality.
      • Custom...
        Select this option to customize picture saving. In the Custom Settings dialog box, specify desired values and click OK.
    2. Full-text search Use this drop-down menu to enable or disable full-text searches in the output document:
      • As in original document The text on the images will not be recognized. Users will be able to search inside the output document only if the original document has a text layer.
      • Search inside text and images The text on the images will be recognized. Users will be able to search inside the output document.
      • Disable full-text search The document will be converted to image-only PDF. Users will not be able to search inside the output document.
    3. Create PDF/A documents Select this option to create a PDF/A-compliant document. A PDF/A-2b document will be created by default. Click More options... to select another version of PDF/A.
    4. Use MRC compression Select this option to apply Mixed Raster Content (MRC) compression to reduce file size without noticeable loss in image quality.
    5. OCR languages Select the language(s) of your document. See also: OCR languages.
    6. Image preprocessing settings... Here you can specify some additional manipulations to be preformed on your scans and image files to improve their appearance and the quality of conversion. See also: Image processing options.
    7. More options... Open the PDF tab of the Format Settings dialog box.
  4. Add or remove files if necessary.
  5. Click the Convert to PDF button.
  6. Specify a destination folder for the output file.
    When the task is completed, the resulting PDF document will be placed into the folder that you specified.

Combining files

  1. Click the Open tab and then click Convert to PDF.
  2. In the dialog box that opens, select the files that you want to convert.
  3. Specify conversion settings.
  4. Add or remove files if necessary.
  5. Arrange the files in the desired order and select the Combine all files into one document option.
  6. Click the Convert to PDF button.
  7. Specify a name and a destination folder for the output file.
    When the task is completed, the resulting PDF document will be placed into the folder that you specified.

11/2/2018 4:19:17 PM


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